✓ Screened eligible
Why you can actually get this job
The posting explicitly states 'Stated location / restrictions: Belize' and 'Source-provided allowed countries: Belize', confirming the role is open to Belize-based candidates. The target user is resident in the anglophone Caribbean (Jamaica, UTC-5), and while the role requires 'U.S. Client Business Hours (Flexibility Required)', this overlaps significantly with Jamaica's timezone (UTC-5 aligns precisely with U.S. Eastern Time). No work authorization, language, or physical presence restrictions are stated. The role is full-time remote with no in-office requirement.
“Belize”
Geographic scope — Caribbean named explicitly; included subject to G3 (which passed above).
“Stated location / restrictions: Belize”
Geographic scope — Belize is explicitly listed as an allowed country, confirming geographic scope includes the anglophone Caribbean.
“Source-provided allowed countries: Belize”
Geographic scope — Direct confirmation that Belize (an anglophone Caribbean nation) is within scope.
“Working Hours: U.S. Client Business Hours (Flexibility Required)”
Timezone — U.S. Eastern Time (UTC-5) aligns exactly with Jamaica's timezone, providing the required overlap without conflict.
“Position Type: Full-Time, Remote”
Physical presence — Remote designation with no in-office, relocation, or commuting distance requirement stated in the body.
“Strong written and verbal English communication skills”
Language — English alone is required; no additional language is stipulated.
Executive Assistant (EA) – Remote | Calendar, Travel & Executive Support
Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours (Flexibility Required)
About the Role
- We’re hiring a high-performing Executive Assistant (EA) to support senior leadership in a fast-paced, high-accountability environment.
This is more than a traditional admin role — you’ll act as a strategic support partner responsible for calendar management, executive communication, travel coordination, meeting preparation, and operational execution.
- You’ll help executives stay focused on high-impact priorities while ensuring scheduling, follow-ups, communication, and logistics run smoothly behind the scenes.
- If you’re proactive, organized, detail-oriented, and thrive in fast-moving environments — this role is built for you.
What You’ll Do
Calendar & Scheduling Management
- Manage complex executive calendars across multiple time zones
- Coordinate meetings, calls, travel, and scheduling priorities
- Resolve calendar conflicts and optimize executive time management
- Use Google Calendar, Microsoft Outlook, Calendly, and scheduling tools
Executive Communication & Support
- Draft, proofread, and send professional emails and communications
- Manage executive inboxes and prioritize important requests
- Screen calls, messages, and meeting requests
- Act as a liaison between executives, clients, and internal stakeholders
Meeting Preparation & Follow-Up
- Prepare agendas, briefing notes, talking points, and meeting materials
- Gather and organize information before meetings
- Take notes, track action items, and ensure follow-through
- Help executives stay aligned on priorities and deadlines
Travel & Logistics Coordination
- Coordinate domestic and international travel arrangements
- Book flights, hotels, transportation, and itineraries
- Manage last-minute travel changes and scheduling adjustments
- Handle expense tracking and reimbursements
Project & Administrative Support
- Track executive priorities, projects, and ongoing initiatives
- Follow up with teams to ensure deadlines and deliverables are met
- Conduct research and prepare reports or summaries
- Maintain organized digital filing systems and documentation
- Handle confidential information with professionalism and discretion
Requirements
- 3+ years of Executive Assistant or senior administrative support experience
- Experience supporting executives in fast-paced environments
- Strong calendar management and scheduling experience across time zones
- Proficiency with Google Workspace and Microsoft Office
- Strong written and verbal English communication skills
- High attention to detail and organizational ability
- Ability to manage confidential information professionally
Nice to Have
- Experience in startups, agencies, consulting firms, or high-growth companies
- Familiarity with Slack, Zoom, Notion, Asana, or similar collaboration tools
- Experience supporting multiple executives simultaneously
- Exposure to operations, project coordination, or business support workflows
- What a Typical Day Looks Like
- Review executive calendars and prepare daily briefing notes
- Manage inboxes, scheduling requests, and executive communication
- Coordinate meetings, agendas, and follow-ups
- Handle travel planning and logistics management
- Track project updates and ensure priorities move forward
- Prepare reports, summaries, and next-day schedules
- In short: you ensure executives operate with maximum efficiency, organization, and clarity.
- Key Metrics (KPIs)
- Calendar accuracy and scheduling efficiency
- Timely communication and follow-up execution
- Executive satisfaction and operational support quality
- Smooth travel coordination and logistics management
- Reduction in scheduling conflicts and administrative delays
Why Join?
- High-visibility role supporting senior leadership directly
- Opportunity to work closely with decision-makers and executives
- Fast-paced, professional, and growth-oriented environment
- Exposure to executive operations and business strategy
- Growth opportunities into Operations, Project Management, or Chief of Staff pathways
Interview Process
Initial Phone Screen
- Video Interview with Recruiter
- Practical Task (Executive briefing memo or scheduling scenario)
- Client Interview
- Offer & Background Verification
Originally posted on Himalayas
